Mixtroz event planning software helps folks across many different industries bring people together. Recently, The Kauffman Foundation employed the event planning software to enhance collaboration at their annual event, eShip Summit

The Kauffman Foundation works with entrepreneurs and empowers them with tools and resources to break down barriers that stand in the way of starting and growing their businesses. Beginning in 2017, the Kauffman Foundation, in collaboration with more than 850 ecosystem builders and 50+ national resource providers that support them, has taken up the charge to accelerate the emerging field of ecosystem building through a process to discover, design, and deliver the foundational pillars needed for the field to gain widespread adoption. 

The eShip Summit annual event focuses on people all across the world who build entrepreneurial ecosystems in their communities. In 2019, around 600 people attended the summit, which was put together by Andy Stoll, Senior Program Officer for Entrepreneurship at the Kauffman Foundation.  Andy invited several U.S. Mayors to this event to get a government perspective on the impact the entrepreneurial communities are having in their towns and cities. 

Mixtroz was essential in helping the attendees of the summit share ideas and build important relationships at this event. 

Mixtroz creates worry-free groupings

Andy Stoll’s goal for the eShip Summit was to create small groupings of attendees and pair each group with a different Mayor. They created roughly 60 groupings with one Mayor each.

It was very critical that these small groupings of attendees go well.  The attendees were genuinely interested in learning from one another, asking each other, “what’s worked in your city, what hasn’t worked?” It needed to be a smooth experience, with the emphasis being placed on the work the groups were doing – not the process of putting them all together in groups.

To his surprise, Andy experienced no problem getting people together into their groups. “I expected pure chaos,” Andy admitted. “It absolutely didn’t happen. Ease of use is the biggest selling feature of the Mixtroz tool.”

A smooth experience

We asked Andy if he achieved his goal of having it be a smooth experience for the attendees. Andy answered, “Smooth experience indeed! Behind the scenes, my team set up different types of questions to better understand the attendee’s passions (i.e., if you were in a band, what instrument would you be?). We also gathered demographics about where each attendee was from, whether or not they were diverse in their thinking, and so on.” Their small group conversations lasted around 90 minutes and turned out to be very productive, according to Andy. 

Building lasting relationships

In addition to productive conversations, the groupings created new, lasting relationships among attendees at the summit. “They had a great time in those groups – folks actually made plans to stay in touch,” said Andy. “One of the things that I noticed about the way we placed people into groups – it was as though they really understood they were meant to be together. Sort of like the mentality of ‘hey, we’re a team now!’ which was cool.” He described a real camaraderie with the groups that were placed together by the Mixtroz event planning software.  

About Mixtroz

Mixtroz is an event planning software that engages and improves events for attendees while collecting data for event hosts. Attendees download the app and complete a virtual name tag and survey customized by the organizer. At a predetermined time, the app simultaneously matches attendees and guides them to an intelligently automated match of people for a curated group connection experience in real-time! At the completion of the “mix,” the organizer gains the visualized survey data collected from the interactions which can be used to drive future revenue-generating cost-cutting measures all throughout your organization. Mixtroz can be up and running at your event instantaneously. So, to get started working less and innovating more, contact us today!